TEFL Applications

We often assist South African citizens who are going teach English in Asia with their TEFL Certifications.

All of the he Asian authorities are very strict and require the following:-

The correct Apostille of the TEFL Certificate

  • The TEFL Certificate must match the exactly to your passport.
  • If you have a middle name/names/hyphen the TEFL must show this e.g. Lisa-Marie.
  • If any name or punctuation mark is missing on the TEFL certificate the Authorities will not accept the document. You will need to take this up with the institution that issued you with the TEFL certificate to get it corrected.

Original SA Police Clearance Certificate (SAPS) + Apostille

  • The SAPS must be less than 6 months when presented.
  • If the certificate is older than 6 months the Authorities will not accept the document.

All applicants are worried about what the relevant Authority will need. Some of the placement agencies explain the process better than others, either way we have simplified the process for you.

The Authorities will need the following when applying for your visa:

  • Original Passport (we recommend you take a certified copy of the passport with you)
  • Original SAPS + Apostille – this will not be returned to you
  • Original Notarised and Apostilled TEFL documents – this will not be returned to you
  • You will not hand in the original TEFL certificate but you must take it with you
  • Invitation Letter / Visa Issuance number / Contract / Offer of Employment (dependent on Embassy) – Must be original and will not be returned to you
  • The additional requirements which differ per embassy

We offer the following services to simplify your life:


  • R 750 – Notary Fee for Notarisation of TEFL Certificate 
  • R 750 – Apostille of Notarised TEFL Certificate

The two processes above take care of all requirements of the TEFL certificate

  • R 750 – to Apostille the original SAPS Certificate 
  • R 1,000 – Chinese Embassy Authentication process – For teaching in China only, not applicable to other countries 


  • R 750 – to Apostille all documentation issued by the Department of Home Affairs and SAPS

SAPS (only if your certificate is older than 6 months, or if you need one)

  • R 1,500 to assist in applying for a SAPS reprint certificate  
  • R 2,500 for a new SAPS clearance certificate done in 10 working days

Additional Services

  • If you are in JHB we offer a collection and delivery option for an additional R 250
  • If you are outside JHB, but in SA, there is an additional charge of R 200 to courier the documents back (you will have to courier documents to us and we will courier back to you once completed)
  • If you need us to courier the documents directly to Asia there is an additional charge of R 650 and it can take up to 6 days for the document to arrive. We only use DHL

Easy Apostilles and Authentications of your documents

Professional advice from attorneys who understand the Law

Affordable rates to suit your needs

Consistent service since 2003

Dear Client,

South Africa under a Presidential ordered “lockdown”. South Africa is currently under level 3 lockdown.

We have the following updates on the services we offer during the lockdown period:

DIRCO – OPEN: The DIRCO offices are open to apostille, but with limited functionality. We have to book appointment for submissions and collections. When we receive your instruction we will advise on turnaround times.

SAPS Pretoria for police clearance certificates – OPEN

Notary – OPEN

Translations – OPEN

Courts – PARTIALLY OPENED: - with skeleton staff working on a rotational basis for authentications/apostilles.

SAQA – PARTIALLY OPENED: The physical office is closed, but staff are working. Documents can be submitted online or by courier.

VFS – PARTIALLY OPENED: – collections only. They have not advised when they will open for collections.

The Department of Home Affairs have advised, by published Directive, that foreign nationals will not be penalised on their visa conditions as long as the expiry of the visa is a result of the lockdown. All COVID affected visas are deemed to be valid the visa expired during lockdown. More information on the DHA website.

The Department of Home AffairsCivic Affairs – PARTIALLY OPENED only processing limited new applications like new birth/death certificates relating to the last few months & COVID. No existing reprints of documents, ID’s or passports.

SA EMBASSIES – Some are open, some closed; with no consistency or notice of opening/closing. The Embassies are acting autonomously. We advise that you contact your nearest Embassy should you need any Embassy services.

FOREIGN EMBASSIES IN SA – Majority are closed.

SENDING/RECEIVING DOCUMENTS – documents can only be sent to us by courier and we can only return documents by courier door to door (we use DHL). For new and upcoming applications we advise that you send the documents to us in the interim so when Departments open we can submit immediately. Currently we cannot meet face to face, but happy to discuss by telephone call, skype, whatsapp call or video conference.

Please feel free to call or email us with regards to the services and support we can provide for you during the lockdown period.

Please note that all of the above is subject to change without notice. We will post updates as and when we receive clarification.

Keep safe and Godspeed during these difficult times.